Join our dynamic print team as an Office Assistant, providing essential support to ensure the smooth operation of our bustling print company. As the first point of contact for visitors and a crucial behind-the-scenes contributor, you'll play a key role in maintaining organizational efficiency.

About Us:

Bahaprintz is a leading print and design studio dedicated to delivering high-quality printed materials to our clients. With a commitment to creativity and precision, we take pride in transforming ideas into visually stunning prints that leave a lasting impact.

Job Description:

As the Office Administrator at Bahaprintz, you'll be at the heart of our organization, managing essential day-to-day operations to ensure a smooth and efficient workplace. Your organizational prowess and attention to detail will contribute to the overall success and productivity of our team.

KEY RESPONSIBILITIES

Front Desk Management:

• Greet and assist visitors, clients, and employees with a friendly and professional demeanor.
• Manage incoming calls, redirecting them to the appropriate department or personnel.
• Maintain a tidy and welcoming reception area.

Administrative Support:

• Assist in day-to-day administrative tasks, including filing, data entry, and document organization.
• Coordinate and schedule appointments, meetings, and conference calls.
• Prepare and distribute internal and external communications.

Office Organization:

• Manage office supplies and ensure stock levels are maintained.
• Coordinate with vendors for office equipment maintenance and repairs.
• Oversee the cleanliness and organization of common areas.

Record Keeping:

• Maintain accurate records of office expenses, petty cash, and other financial transactions.
• Assist in keeping employee records up to date.

Assist in Event Coordination:

• Support in planning and organizing company events, meetings, and gatherings.
• Coordinate logistics for internal and external events.

Communication Liaison:

• Serve as a bridge between different departments, ensuring effective communication.
• Distribute internal memos and announcements as needed.

Ad Hoc Tasks:

• Assist various departments with miscellaneous tasks as required.
• Handle special projects and assignments as assigned by management.

QUALIFICATIONS:

• Proven experience as an office administrator or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and problem-solving skills.